Board portals are hubs for meeting management that are safe. Board portals allow members to spend less time on administrative tasks and spend more time in governing. A secure board portal eliminates the requirement to print and distribute physical board materials.

The ideal scenario is that board papers are sent out about two to three days before the meeting so that directors can read them in advance. This gives the board enough time to consider and clarify the content of each paper prior to the meeting. This is also the ideal time to make sure that all directors are informed about any changes made to the initial report, as well as any new information included in an update.

Boards will benefit from a variety of tools that allow them to efficiently plan and run meetings, collaborate with committees and colleagues, and produce minutes after each meeting. They should also be able give their stakeholders one source for accurate, complete and current documents for the board.

To ensure the best results from your portal, you should work with an organization that will work directly with your IT department and to consider the security requirements specific to your organization. Be sure that the application you choose is ISO 27001 compliant, with encryption in transit and at rest and an extensive control over access and authentication. It should also offer 24/7 support from a dedicated in-house specialist team. It is also crucial to verify that your chosen board portal vendor regularly passes external audits and penetration tests.

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